I don’t know about you, but I’ve been desperately in need of a solid email client on my Mac for years. The Mail app that comes preinstalled with macOS Sierra or earlier just doesn’t do it for me, and I’ve been using Airmail for a couple years too. It’s an improvement over the stock offering, but for the price it never felt like it reached its potential. At long last, my favorite mail app for iPhone and iPad has arrived on the Mac: Spark.
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A recent surge of worthy new email clients offers Mac users some of the best choices they’ve ever had for managing their mail. With a panoply of clever features and new ideas, these contenders.
- Mac email users have a wider array of higher-quality, better-looking apps to choose from than ever before. Whatever you need email for, the odds are excellent that you’ll find a well-crafted.
- Apple Mail has been the de-facto standard for email clients almost since the early days of OS X. Since then, many Mac email clients have come and gone, but Apple Mail remains. Apple Mail is quite versatile, with plenty of options and features.
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Spark by Readdle (the makers of PDF Expert 5 and Scanner Pro) calls itself the “smart email client that solves a problem of an overwhelmed inbox.” In my one week of beta testing the Mac app plus about a year using the iOS app, I can declare it lives up to the mantra.
Spark’s Smart Inbox Tidies Up the Mess
Spark’s signature feature is its Smart Inbox. While traditional email clients just present all your new emails at once, Spark sorts through the new stuff and organizes them into cards. New, personal emails are at the top, followed by notifications, newsletters, your pinned read emails and the rest of your inbox. This alone dramatically saves me time as I can quickly click and swipe through emails this way. Plus, the emails come from all linked accounts.
Spark has quick action gestures that are completely customizable in the Preferences. By default, a left swipe lets you mark an item as unread or archive it (long left swipe) and a right swipe lets you delete or pin it (long right swipe.) So in just a few gestures I can clear through all my newsletters without even thinking about it.
Like the now defunct Mailbox, Spark also has a snooze feature. It lets you deal with emails later on so that they reappear in your inbox when the timing is more appropriate. By default you can snooze an email for later today (in three hours), tomorrow morning, next week or pick any date. Choose Someday and the email won’t have an assigned date, it’ll just stay in the Snoozed folder. Again, all of these time and date options are customizable.
Other Key Features
While Smart Inbox plus gestures and snooze are highlights, they aren’t the only features Spark has going for it. Smart notifications cleverly omit strangers and automated messages from your notifications, leaving only the important senders. These are enabled on a per-account basis, so some accounts can have smart notifications, some can have all notifications and others can have none. It’s up to you.
Another useful feature though limited in its functionality is quick replies. These are basically quick actions you can take on an email to essentially respond without, well, responding. Click the Quick Reply button at the bottom of an email to send a small message with a relevant emoticon. Examples are “Thank you!” with a check mark or “George liked this email!” with a thumbs up. They’re like Facebook reactions. People who don’t use Spark don’t get the full effect including the nice UI and image though. Luckily, with the release of the Mac version in addition to the iPhone and iPad apps, the number of users should be growing.
Speaking of the iOS version, arguably my favorite feature of all is iCloud sync. Not only does Spark sync your accounts across all your devices, but it syncs your settings too. That means all of your swiping customizations, smart notification settings, even snoozes and quick replies show up instantly wherever you have Spark installed. It worked beautifully when the iPad app debuted, automatically importing all my accounts and settings, so I’m sure it’ll be an even greater delight here.
Email Support
The cherry on top of the cake is that Spark works with just about any email address. You can sign in with your Microsoft Exchange account, Google Gmail, Yahoo, Microsoft Outlook or iCloud. Otherwise, with your server settings on hand, you can also use Spark with any IMAP email server.
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Spark Delivers on Its Promise
In pretty much every way, Spark has helped ease the stress over checking and responding to emails. Best of all, it comes packaged in a fantastic design — the best design ever in a Mac email app, I’d argue. It’s lightweight yet powerful. The UI fits in nicely with macOS Sierra while still adding some personality of its own.
You can’t beat the price either. Spark is zero dollars and zero cents — free — on iPhone, iPad, and now Mac starting today. Apple and Airmail really have a lot of catching up to do.
➤ Download Spark in Mac App Store (free)
I support Microsoft Outlook and while it's a more robust Exchange client than Apple Mail, It's also missing a lot of features you get in Mail. If you visit the Microsoft forums, you'll find lots of issues with Outlook 2016.
Regardless, you will have similar issues with Outlook. It's the number of messages in the Inbox that is the problem. She needs to archive messages to subfolders to reduce the number of messages in the Inbox.
Exchange Basics
The Inbox syncs more frequently than any other and should be kept as clean as possible. (this is the number one cause of problems with sync). Do NOT make subfolders under the Inbox.
Any folder with more than a few thousand messages is going to take some time to fully come down when you first sync your account. Due to the design of Outlook's sync engine (and how exchange works), you will see the 512 newest messages in a folder at the initial start of sync then the rest of the folder's contents will be back filled before you see any mail that arrives after this point.
Outlook checks the server for updates every minute, any folder that has updates will subsequently be synced. Since Outlook has a limit on how many folders can be synced at a time, there can be a queue of folders waiting. The Inbox does get high priority so it will generally sync before other folders that also need to sync.
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Exchange likes folders to not exceed 2GB.
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Anyone having experience with the new Outlook for Mac, especially connected to an Exchange server.
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How do you organize and sync your calendar and contacts with your iPhone.
Add the Exchange account to your iPhone and check sync to contacts and calendars.
Outlook only syncs to Exchange contacts and calendars. Outlook does not sync iCloud, Google or other CalDAV and CardDAV services.
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Sync Basics
CalDAV & CardDAV are protocols used by Apple, Google, Yahoo and others to sync contacts and calendars. Neither Entourage 2008 nor Outlook 2011 & 2016 support CalDAV or CardDAV.