Microsoft announced today that it plans to bring Google Calendar and Contacts support to Outlook 2016 for Mac later this year. Outlook for Mac already works with Gmail accounts for managing email, but this update will mark the first time Gmail users can manage contact databases and calendar entries using Microsoft’s software.
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Outlook for Mac has long supported connecting to and managing your Gmail. With these updates, Outlook will now also sync your Google calendars and contacts. The experience will be very similar to what you are familiar with in Outlook today, with support for all the core actions—such as add, delete, edit time and location.
Office Insider Fast members will be the first to test Google Calendar and Contacts syncing on Outlook 2016 for Mac with a rollout starting today. Following a round of testing and feedback, Microsoft says Google Calendar and Contacts support will come to Office 365 customers using Outlook 2016 for Mac.
Once the update rolls out to all users, Google Calendar and Contacts support will bring the Mac software up to parity with iOS and Android versions of Outlook for Google service users.
Microsoft is planning new email features for Gmail users as well:
Up to now, many of Outlook’s best and most advanced email features have only been available to those with an Outlook.com, Office 365 or Exchange email address. With these updates, you will also be able to take advantage of several of Outlook’s advanced features with your Gmail account, including Focused Inbox and richer experiences for travel reservations and package deliveries. Additional advanced features will become available as we roll these updates out more broadly.
You can read more about how to access the upcoming changes sooner here. Today’s Outlook news follows the introduction of Touch Bar support across Office apps on new MacBook Pros two weeks ago.
If you only need an email client to handle one or two personal accounts, then a free email client will likely serve you just fine. Best mac email client for hotmail.
Setting up Outlook for Mac to work with Gmail isn't complicated and gives you all the best features of both the app and the service. The process below allows Outlook to synchronize with Gmail, including all mail and labels.
Instructions in this article apply to Outlook 2019 for Mac, Outlook 2016 for Mac, Outlook for Office 365 for Mac, and Outlook for Mac 2011.
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How to Access Gmail With Outlook for Mac
Set up as an IMAP account, Gmail in Outlook for Mac not only receives and sends mail; it also accesses all your old Gmail messages.
Accessing Gmail with Outlook for Mac is a two-step process. First, you'll enable IMAP in Gmail. Then, you'll set up Outlook for Mac to download your Gmail messages.
Enable IMAP in Gmail
To enable IMAP in Gmail, sign in to your Gmail account, open Gmail, and follow these steps:
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Select the Settings icon and then Settings.
Go to the Forwarding and POP/IMAP tab and select Enable IMAP.
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After Gmail has been set up to enable IMAP, open Outlook for Mac and follow these steps:
Select Outlook > Preferences > Accounts. In Outlook for Mac 2011, go to Tools >Accounts.
On the Accounts screen, select the plus sign (+)in the lower-left corner, and then New Account.
Enter your Gmail address and password where prompted.
If you have 2-step authentication enabled for Gmail, create and use an application password specific for Outlook for Mac.
Select Open Microsoft Outlook in the popup window that appears.
Wait as Outlook completes the process. Then, click or tap Done.
What Gmail in Outlook for Mac Lets You Do and Access
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Messages that have been assigned a label (or more than one) in Gmail on the web appear in folders in Outlook for Mac. Likewise, if you copy a message in Outlook to a folder, it appears under the corresponding label in Gmail; if you move a message, it is removed from the corresponding label (or the inbox) in Gmail.
Under Junk E-mail, you have access to your Gmail Spam label; drafts, deleted, and sent messages are in the Outlook for Mac Drafts, Deleted Items, and Sent Items folders, respectively.